ADDING & UPDATING RECORDS


Quick Links to Topics included in this article:

ENTERING STORY DATA

ADDING CREATORS

ADDING CHARACTERS AND LOCATIONS

ADDING SYNOPSISES, FLASHBACKS & NOTES

ADDING REFERENCE LINKS

EDIT HISTORY


To add a new record on the Issues form, click on the Add New button on the toolbar:

Or choose New from the Comics pull-down menu, or use the shortcut key F2

This puts the program into editing mode, and turns many read-only fields into editable textboxes.

The program is written to use the Tab/Space method of data entry. This means that the fields and buttons are ordered so that you can use the TAB key to quickly move to the next field or button without having to use the mouse. The SPACEBAR acts as the ENTER key to activate buttons without having to click on them with the mouse. When entering a new record, the program automatically starts in the Title and Issue field.


ENTERING STORY DATA  

Intuitively, the program remembers the name of the title the program was previously focused on and fills in most of the information ahead of time, as shown below:

All you have to do is type in the issue number, then hit TAB to move to the Date field.

NOTE: Issue numbers are always  in 3-digit format. If you were entering issue #1, it should be entered as #001.  If there are multiple stories within the issue, they use the designator of .1, .2, etc.  For example, Amazing Spider-Man v1 #001.1 is for the first story in the issue and Amazing Spider-Man v1 #001.2 is for the second.

As soon as you TAB away from the title and issue field (or click outside the field), the program attempts to load the appropriate cover image from the web server. If no cover image is available, it automatically flags it for a new cover scan.

Dates are entered in YYYY-MM format. Meaning April, 1992 would be entered as 1992-04 . This format is used so that the program can sort by dates more effectively. As you type in the date, the program will automatically generate the dash between year and month. If there is no month (Annual issues quite often have no month listed) after typing the year, backspace once to remove the dash.

Enter the story title. If the story has an ampersand (&) in it, type it in twice. The display labels will recognize the two as one. This is a programming shortcoming regarding using labels for display.

If the story is part of a Story Arc or Crossover, check the box to reveal the Story Arc entry fields.

Begin typing to either choose an existing story arc from the dropdown or to create a new one. If the required arc does not already exist, click on the  button to quickly add a new story arc to the database. This can be later edited on the Story Arcs form.  If the story has a designated part #, enter it. If left blank, the part number will not display on the saved record.

 


ADDING CREATORS  

Hit TAB to focus on the Add Creators button, then hit SPACEBAR or use the mouse to click it.

 A new form will appear.

Begin typing to choose an existing creator. If the required creator does not already exist, click on the  button to quickly add a new creator to the database in the background.

Once you've selected a name, TAB to the appropriate creative team role (Writer, Artist, Cover Artist) and then hit SPACEBAR to add it to the list.

The  buttons are for entering creators into multiple roles simultaneously. For example, clicking on the first  button will add the creator to the Writers, Artists, and Cover Artists lists. Clicking on the second  will add the creator to the Writer and Artist lists. Clicking on the third button will add the creator to the Artist and Cover Artist lists.

If the entire team on the current story is the same as the previous story, click on  to automatically enter the same team members into the current story.

After you have finished entering the creative team, hit the Close button.


ADDING CHARACTERS & LOCATIONS  

Hit TAB to focus on the Add New Character button, then hit SPACEBAR to click it.

A new form will appear:

Begin typing the name of the character, group, or race you want to add to the list. The program intuitively begins to filter the available records to what you type. If what you're looking for doesn't appear, you can quickly add it to the database by clicking on the  button. A prompt will ask if the new entry is a character. Choosing yes or no will set the sub-category of the new entry to either Characters or Groups so the database knows how to internally categorize it. A secondary character entry window will then open:

Add info/screenshots for Quick Add form

You can Preview the character image from the Add Characters form by clicking

If the character you're adding isn't fully identified in the issue you're indexing, click the  button, enter "Smith" in the Find box and Click the binoculars to search. This will provide a list of all characters and groups with "Smith" in them. You can then check the results to see if an existing character applies.

Right-Click and choose Preview Image to see a thumbnail of the character image (if one exists), or Open Selected to bring up a new Characters window with details.

If you find the character you're looking for, Double-Click on the name and it will be sent to the Add Characters form.

If the appearance type is anything besides a standard in-story appearance, there are checkboxes available for the four most common types of special appearances.

Checking any (or all) of these boxes will add the qualifiers (BTS, FB, MO, VO) behind the character name in parenthesis, for example: Iron Man (Anthony Stark) (BTS)

Hit TAB to focus on the  button. Hit SPACEBAR to add the character to the list. The program will then reset the focus to the dropdown, where you can begin typing in the next name. Once you get a handle on this functionality, characters can be entered very swiftly. The end result being that all of these characters can be added in less than a minute:

NOTE: If the entry to be added is a group and members are listed for that group on the Characters & Groups form, a dialog will pop up asking if you want to automatically add those members to the list. This makes entering teams much faster. Go here for more information.

 can be clicked when entering the last character you want to add to the list. This is simply a shortcut to add the character, then close the Add Characters dialog.

 will open the Characters form to the subject entry and prepare it for editing.

 will open the Characters form to the subject entry.

Once characters have been added to the list, they can be reorganized. Select a character and press either  or  to move the item up or down in the list.

Delete a single character by clicking  or clear the entire list by clicking

NOTE: The same parameters apply to entering Locations & Items.


ADDING SYNOPSISES, FLASHBACKS & NOTES  

Synopsises, Flashbacks and any Notes about the issue will be entered in the appropriate fields:


MANAGING REFERENCE LINKS

If the story is continued from or continues in a different title, or has a link to another story, the issues can be noted on the References Tab.

NOTE: The story does not have to be in edit mode in order to add references.

Click on the  button in the lower right to open the References window:

Choose a reference type from the dropdown. If the reference type you desire isn't listed, you can type it out yourself. An example of a custom label would be "Iron Man Next In"

Begin typing the issue reference info in the next box. If the issue has not been indexed, type in as much information as you can. This will act as a simple placeholder, and when the appropriate issue has been indexed, the program will be able to find it.

Click  to add the new reference. Repeat this process until all applicable References have been added.

If the Reference is a website or something outside the application, check the  box so that the program will know to open an external file type. Copy and paste website URLs into the reference box. There is a 255 character limit to this field.

Click  to close the form and refresh the References list on the Issues window.

If you need to remove a reference, select the line, Right-Click and choose Delete Reference:


After all information has been entered, click on the Save button on the toolbar:

Or choose Save from the Comics pull-down menu, or use the shortcut key F4

This will stop the editing process and save any data to the database.


On the Characters & Groups form, when the category is Groups, an additional tab becomes visible with a listbox that can be filled with team members.

Clicking  opens the Add Characters dialog, similar to the Issues form.

The members added here will then be available for auto-entering on the Issues form when the particular team is selected. For instance, when Fantastic Four is added to the Characters list on the Issue form, a dialog will pop up asking if you want to also add members. Choosing yes will automatically add the members shown in the list above. This saves valuable time on data entry.

The Member list can then be easily updated when team members change.


EDIT HISTORY

When a new record is added, an Edit History item is automatically generated for the creation of the record.

Whenever a record is Edited, when the Save button is clicked, a prompt will appear asking you to update the Edit History with changes you made.

Click  to open the Edit History form:

Type any update information into the text box, then click  to create a new History record.

Click  to close the form and refresh the Edit History list on the previous form.


The new Edit History system replaces the previous version, therefore older updates are not yet recorded in the new system. If updating a record that has no Creation history, there is an Override option. Click the Override checkbox:

A list of old edit dates appears next to the text box. Double-clicking an item in that list will add the Editor name and the Date of the old Edit to the proper fields

If there is nothing in the listbox, then consult with other editors/administrators and decide on an effective entry date. 

Click  to autocreate a Creation record note.

Click  to autocreate a Migration record note.

Click  for each legacy edit record, then  to close the form and refresh the Edit History list on the previous form.


The other forms all have similar functionalities.